School Fee Payment, Refund and Withdrawal Policy

Application Fee

•    •   A non-refundable non-transferable application fee must be submitted at the time of application.

Security Deposit

•    •   The school requires a security deposit, in order to confirm the placement of any children.
• One deposit per child is required.
•    •   The deposit is fully refundable when the student leaves the school, without any interest on demand, if all accounts have been settled in full, all school property returned without damage and required written notice submitted one full term in advance of the child’s last day of school (holidays excluded).
•    •   The deposit is not refundable if the student does not attend the school after an enrolment place has been reserved or the remaining tuition is not enough to cover the full terms’ notice period.

Tuition Fees

•    •   The tuition fee varies according to grade level as shown in the tuition fee chart.
• Tuition will be calculated on a percentage basis for new students who enroll after the commencement of a term.
•    •   Once a student joins the school full fees are charged until the student leaves the school. There are no refunds for periods of absence from the school.
•    •   Fees for Year 10 and above include entrance fees* for public examinations.

            The cost of the first attempt at any external public examination in Years 10-13 is covered by school fees, excluding ABRSM Music and LAMDA, etc. Additional costs for any re-sits, in the unlikely event that these are required, will be added to student fees. Parents seeking re-marking of individual papers should contact the Examinations Officer as the cost of these varies by subject and examination board.

•    •   One Term notice of withdrawal in writing of the child’s last day of school (holidays excluded) must be given or one term fees will be payable in lieu of the withdrawal notice. Parents must ensure that written acknowledgement is received from the school following notice of withdrawal.

Optional Bus Fees

•    •   Once a term commences, there are no refunds for that term whether a student is leaving school on a temporary absence, or no longer requires the bus service.

School Reports

•    •   One copy of the student’s school report, teacher’s reference letter and/or school recommendation form will be given only if all accounts have been settled before the student leaves the school. •Additional charges will be applied for each extra copy of school reports.

Fee Refund and Withdrawal Policy Additions

•    •   If written notification of withdrawal is received on or before 31 July, 100% of the tuition fees paid to date will be refunded, less 20% of the annual tuition fee.
•    •   If written notification of withdrawal is received on or before 31 August, 100% of the tuition fees paid to date will be refunded, less 50% of the annual tuition fee.
•    •   If written notification of withdrawal is received on or before 30 September, 100% of the tuition fees paid to date will be refunded, less 70% of the annual tuition fee.

For further clarity, if a student is not officially withdrawn in writing prior to 1 October, there will be no refund of that year’s tuition fee paid.

Boarding fee refunds

•    •   If a student no longer requires to board written notice must be given one full term in advance.  Should a student leave boarding during Term 1, the cost of Term 2 & Term 3 will be refunded. 
•    •   Should a student leave boarding during Term 2, the cost of Term 3 will be refunded. 
•    •   Should a student leave boarding during Term 3 no refund will be made.
•    •   The original tax receipt (Fapiao) must be returned to the school when refund is requested. No refund can be made without returning the original tax receipt (Fapiao).
•    •   Refund will be reimbursed to the parent or company in the same way the original payment was made, except: * Where the original payment was made by a company cheque, the refund will be processed directly to the drawer who issued the cheque through bank transfer;
•    •   Where the original payment was made by a personal cheque, the refund will only be processed directly to the drawer’s nominated Chinese bank account through bank transfer;
•    •   Where the original payment was made by cash the refund will only be processed directly to the parent or company’s nominated Chinese bank account through bank transfer;
•    •   Where the original payment was made by the parent him/herself from overseas, the refund will only be processed directly to the parent’s nominated Chinese bank account through bank transfer.
•    •   Refunds are only payable within 10 working days after the student leaves the school.

Tax receipt (Fapiao)

•    •   Once the new academic year starts, the school cannot issue the tax receipt (Fapiao) for previous academic years.
•    •   Tax receipts (Fapiao) will be issued once the school receives the payment.
•    •   Tax receipts (Fapiao) can be collected at the Finance Office or sent by mail if an address is provided.
•    •   Lost tax receipts (Fapiao) cannot be reissued, but a chopped copy could be offered.                  

Fee Payment Schedule

•    •   Tuition and all other fees must be paid by the due date as stated on the school’s invoice. Students will not be allowed to attend classes if fees are not paid by the due date.

   •   Fee Payment Method

• Fees should be paid by our online school portal School Pal system.  All payments must include the invoice number and/or the name of the student.
•    •   By Credit Card: Credit Card payments can be made only in person at the MIS Finance Office’s. MIS will apply a surcharge to each transaction amounting to 1% for domestic cards and 3% for foreign issued cards.

Fee Payment Notice

•    •   The invoice is issued in RMB only;
• All bank transfer fees are the responsibility of the payer.
•    •   If the fees are paid by an employer this should be by bank transfer. However, it is always the parent or guardian’s responsibility to ensure that the fees are paid before the student starts school.

Late Payment of Fees

•    •   Payments not received by any due date will be considered overdue and the school will charge a 1.5% monthly late payment penalty. It is the parents’ responsibility to ensure all fees are paid before any student starts each school term. If fees are not paid on time, the school has the right to refuse attendance of the student at school and/or to withhold student reports.

Disclaimer

•    •   The School reserves the right to amend its policies and fee structure whenever considered necessary and appropriate. The school makes these policies available to parents through the school website. It is the parent or guardian’s responsibility to ensure that they are informed and aware of basic school policies.

I hereby confirm my acceptance of the school place(s) offered for my child(ren) and will arrange payment of all fees within school guidelines. I have read and understood the payment terms laid out above and accept these terms and conditions.